With improvements in technology, the role of a stereotypical secretary or “administrative assistants” as they are now called has undergone a revamp. It has become a lot more sophisticated over the years. This obviously means that the future looks promising for these professionals.
Responsibilities of an Admin Assistant
Administrative assistants are the men and women who take on the responsibility of ensuring optimum operations in an organization. They are the eyes and ears of an organization and perform a range of clerical and administrative tasks which includes:
- Fixing appointments and interviews
- Conducting research and managing projects
- Planning and scheduling meetings
- Organizing and maintaining files
- Making travel arrangements for staff
- Planning and coordinating events
- Making preparations for corporate guests
- Communicating with the office staff
- Taking care of business correspondence
- Making food and transport arrangements
- Stocking and maintaining inventory
Career Paths for an Admin Assistant
Under the broad title of administrative assistant are a number of professionals who have very specific duties either on account of the industry they work in or due to the nature of admin support they provide. If you’re interested in a career as an admin assistant, you may also want to explore these careers within:
- Executive Assistant
They perform a combination of ordinary and complex administrative and secretarial tasks for a high-ranking executive or a group of executives in an organization. Their duties include reviewing reports, preparing meeting agendas and statistical reports and other such tasks.
- Legal Assistant
They perform highly specialized jobs that require knowledge of legal jargon. Under the supervision of lawyers and/or paralegals, legal secretaries prepare legal documents, conduct research, review journals, etc.
- Medical Assistant
In addition to the usual administrative tasks like transcribing dictations and maintaining patient records, medical assistants are also qualified to perform basic clinical duties in a doctor’s office, hospital, and other healthcare facilities.
- Virtual Assistant
The job profile of a virtual assistant is virtually the same as an administrative assistant with the only difference that they work remotely from home or office. Virtual assistance is emerging as one of the more popular telecommuting jobs out there!
- Personal Assistant
These professionals provide support to an individual within an organization, hence the title. Personal assistants or personal aides assist an individual in business as well as personal tasks.
- Project Assistant
Project assistants are hired to provide support for a specific project. They perform a variety of administrative and project-related tasks from the time it goes on the floor until its successful completion.
- Accounting Assistant
As the name suggests, these professionals support the finance department of an organization by performing a variety of accounting related tasks.
Often the first person an employee and/or visitor encounters on entering an office, the main job of a receptionist is to answer phone calls, greet guests and direct them to their destination, and respond to queries about the organization.
How to become an Admin Assistant?
The path to becoming an administrative assistant is pretty straightforward. Although there are no formal educational requirements and even high school graduates may qualify for some entry-level positions, but that may be easier said than done in today’s job environment.
The best shot a person has at becoming an admin assistant is by completing a post-secondary administrative assistant training program. Vocational schools and community colleges offer such training programs that provide the skills for the job.
In addition to administrative assistant training, individuals may also benefit from taking Microsoft Office courses as job prospects are projected to be best for those who are efficient at using computer software applications.
Legal, accounting, and medical secretaries may need to take additional courses that provide them the knowledge of industry-specific terminology. Specialized certifications are also available for these professionals as well as virtual assistants and secretaries that can help them secure the bright future this profession promises!
To make yours and others dream come true, apply for admin assistant jobs. Bring ideas to life and register on Monster Singapore, leading job portal of the country for better access and better connections. Upload your resume right away!
An engineer by education but a professional content writer by passion, Pragyan Prabha finds solace in writing. She loves writing on job search, interview tips, career guidance and many more.